The Importance of Planning and Organization

May 27, 2019


By Dr. David Hoch, CMAA, CIC

It is essential to maximize every available minute to in order to be thoroughly prepared.  You can’t afford to waste any time and there is only one answer if you want to reach your full potential as an administrator or coach.  You have to plan and organize down to the smallest details.

The following suggestions will help you with this difficult and sometimes overwhelming task of planning and organization.

  1. Prioritize and determine what is essential, the bare minimum which has to be covered prior to each day.  Then make a list of what can be added later, because you can’t cover everything in a limited time frame.
  2. Establish the order of what you are going to accomplish each day, and also try to accurately determine how many minutes will be needed to cover the essential items. 
  3. Plan to fully utilize your staffy to assist you as much as possible.  This means giving them specific duties and responsibilities.
  4. Involve your staff member in the planning of projects.  While it is a good learning experience for these individuals, it will also result in getting diverse points of view and perhaps more in-depth ideas with respect to what, how much and when items should be covered.
  5. Meet with your staff after specific projects you've been working on have concluded, to analyze how it went, what needs to be reviewed and what adjustments have to be made for the future. 

When confronted with limited time, it is essential to do a great job of planning.  This step will take time and effort.  However, attention to detail will result in better organization.


David Hoch retired in 2010 after a 41-year career as a high school athletic director and coach. In 2009, Dr. Hoch was honored as the Eastern District Athletic Director of the Year by the National Association for Sport and Physical Education. He was also presented with the National Interscholastic Athletic Administrators Association Distinguished Service Award, and in 2000 he was named the Maryland State Athletic Director Association’s Athletic Director of the Year. Dr. Hoch has authored over 460 professional articles and made more than 70 presentations around the country. He welcomes comments and questions and can be reached at: [email protected]

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